Careers at Marymount

List of 4 items.

• Administrative Assistant to the Dean of Students

  The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

  
  

  Duties and Responsibilities:

   

  • Answer phones and greet visitors as needed in the reception desk.
  • Schedule appointments and maintain the calendar for the Dean of Students.
  • Schedule and facilitate meetings with students, parents, faculty, and staff.
  • Collate and distribute mail.
  • Prepare communications, such as memos, emails, reports, and other correspondence.
  • Create and maintain filing systems, both electronic and physical in a confidential manner.
  • Perform data entry duties as needed.
  • Responsible for the coordination of Tumbleweed Transportation.
  • Performs other duties as assigned.
  • Set up meeting spaces (food, documents, presentations, etc.).
  • Prepare Google Slides for Community.
  • Assist with preparation of calendar documents.
  • Research as needed.
  • Maintain analog and digital files.
  • Process invoices.
  • Fill out expense reports.
  • Help with any clerical work and supply/food ordering for ASB.
  • Assist the Head of School as needed.
  • Other duties as assigned.

   

  Qualifications:

   

  • Proficient in Microsoft Office and Google software.
  • Trustworthy – able to maintain confidential information as appropriate.
  • Strong organizational skills – the ability to balance multiple projects and changing priorities without losing focus.
  • Excellent verbal and written communication skills.
  • Able to work in a complex team-oriented environment in order to accomplish department goals and objectives.
  • A willingness to help others in various departments throughout the school as necessary.
  • Maintain a “solution conscious” attitude when faced with challenges.
  • Able to follow and complete detailed verbal and written instructions within specified timeframes.
  • Able to perform assigned duties with speed and accuracy.
  • Proven record of attendance and punctuality.

• Lead Maintenance Technician

  The Lead Maintenance Technician performs minor plumbing, painting, and carpentry repairs. He/she helps with the set-up, break down, and clean-up of school events. He/she is responsible for maintaining the interior and exterior of our facilities, which include: classrooms, offices, hallways, restrooms, the gym and pool, and for maintaining the school vehicles. 
  
  

  Responsibilities: 

  • Carpentry: Performs basic rough and finished carpentry repair of structures such as partitions, walls, doors,  fences, window frames, office furniture, and shelves.  
  • Plumbing: Identifies and performs basic repairs of plumbing leaks or breaks; opens clogged lines and drains; replaces seals and other minor parts; maintains drinking fountains; repairs, replaces, and maintains hot water heaters and other appliances.  
  • Painting: applies and prepares various surfaces for paint, enamel, lacquer, varnish, or stain, and repairs wall  coverings 
  • Pool & Gym Cleaning: Cleans the pool deck, gym floor, bleachers, chairs, tables, and walls
  • Responds to event set-up requests and work orders from faculty and staff in a timely manner.
  • Works with the Director of Finance in the management of maintenance operations and projects.
  • Cleans and services school vehicles to ensure they are in safe operating condition for the transportation of faculty, staff, and students.
  • Supervises trains and evaluates maintenance team members.
  • Oversee third-party cleaning service.
  • Maintain owner manuals/information, schedules and maintenance records.
  • Coordinate move/relocation with IT and other related parties as required.
  • Other duties as assigned by the Director of Finance and Operations 

  Qualifications: 

  • High School diploma or equivalent required.
  • At least 5 years of maintenance experience; preferably in a school environment.
  • Able to speak English and Spanish 

  Required Skills and Abilities: 

  • Ability to use a variety of hand and power tools.
  • Ability to maintain and operate HVAC systems.
  • Ability to operate appropriate lifts as needed to perform the job.
  • Ability to climb ladders, bend, kneel, reach, walk and stand for long periods of time.
  • Ability to lift and carry boxes, tools, equipment, and materials (5 lbs. – 50 lbs.)
  • Ability to follow oral and/or written instructions and communicate effectively with faculty and staff • Ability to prioritize and complete work orders in a timely fashion

  
  
  
  

• School Nurse

  The School Nurse will treat students for medical issues, help prevent physical issues and disease, and coordinate routine health assessments and health screenings to mitigate health and safety risks. This position is responsible for helping to develop and implement health and safety policies and procedures in support of the school’s mission and in compliance with federal, state, and local laws.
  
  

  Duties/Responsibilities:

   

  • Responsible for professional, medical treatment of students.
  • Provides major or minor first aid to students.
  • Responsible for early detection of physical problems and health evaluations
  • Evaluates students or employees with contagious or infectious diseases.
  • Responsible for disease prevention and risk mitigation.
  • Assists in promoting programs on health-education and immunization.
  • Maintains clinical records.
  • Documents student and employee illness and accidents.
  • Completes required state reports.
  • Enforces the school’s protocol for blood-borne pathogens.
  • Cares for chronic or acute illness, as well as injuries, in the school setting.
  • Supervises and implements the school medication policy, administering medication of various
    sorts including insulin (via pump), inhalers and oral medication in accordance with RN licensure.
  • Coordinates vision, hearing, and orthopedic screening and health assessments.
  • Provides emergency aid to students and school staff.
  • Assists teachers in instructing students in health and nutrition education.
  • Assists with student attendance protocols
  • Other duties as assigned.

   

  Pandemic Response:
  
  

  Works with the Pandemic Response team on all COVID-19 related matters, including, but not limited to contact tracing, LADPH reporting, testing, attending LADPH telebriefings, and ensuring compliance with safety protocols and state and local guidance.

   

   

  Required Skills/Abilities:

   

  • Bachelor’s Degree required.
  • Registered nurse (RN) certification required.
  • Current California nursing license required.
  • School Nurse Certificate and Public Health Certificate are desirable.
  • 2-5 years of medical experience, preferably working in a school environment.
  • Current CPR, AED, and First Aid Certification
  • Knowledge of federal, state and local laws.
  • Exceptional verbal and written communication skills, as well as strong interpersonal skills.
  • Excellent organizational skills and the ability to multi-task effectively.
  • Proficient computer expertise in Word, Excel, PowerPoint, and Google docs
  • Knowledge of community agencies to help students and their families.
  • Ability to maintain confidentiality of student and employee health information.

   

  Physical Requirements:

  
  

  • Prolonged periods sitting at a desk and working on a computer.
  • Prolonged periods of standing, reaching, and bending.

• Senior Accountant

  Working collaboratively with and reporting directly to the Director of Finance and Operations, the Senior Accountant is responsible for the day-to-day transactional accounting for Marymount High School.
  
  This is a key position and the person will be an integral part of the Business Office team as well as work closely with the Admission and Development departments and other constituents. This position is responsible for processing a high volume of transactions coming from multiple areas of the organization. The position requires effective organizational and time-management skills, and a high degree of accuracy, attention to detail, critical thinking, and confidentiality while meeting time-sensitive deadlines.
  
  Duties and Responsibilities
  
  

  • Manages the financial operations of the Business Office including: general ledger, accounts payable, student billing/accounts receivable while complying with all Marymount High School policies, procedures, and quality standards as well as safety and environmental regulations. 
  • Maintains accounting records as required by School policy and required for GAAP and control purposes (documentation, approvals, etc.) by ensuring that all transactions are properly documented, timely, and accurately recorded in the general ledger including the recording of:
    • Invoice/check request payments,
    • Cash deposits/receipts,
    • Asset/liability transactions, and
    • Income and expense distribution.
  • Responsible for the full cycle of accounts receivable and tuition payment processing:
    • Serves as the School’s liaison with FACTS Tuition Management.
    • Coordinates the enrollment of all families in the automatic tuition payment plan.
    • Monitors tuition payment process and reports tuition collection problems and other payment processing issues to the Director of Finance.
    • Records all tuition payments to student accounts in a timely manner
  • Manages the full cycle of AP (weekly check runs, wire payments, and ACH payments) and vendor relationships in collaboration with the Accounting Assistant.
  • Assesses internal controls, including risk assessments and reviews of risk areas.
  • Applies best practices through process improvement and creating workflow efficiencies, e.g., reduce processing time, improve accuracy and reduce paper-based processes.
  • Prepares 1099’s annually and quarterly sales tax returns.
  • Prepares an accurate report of the School’s cash flow on a regular basis. Performs account analysis/reconciliation (balance sheet/income statement account).
  • Provides documentation for the annual audit and interfaces with the auditors.
  • Prepares and distributes quarterly budget to actual reports to all school departments.
  • Provides special project support and performs additional assignments as requested by the Director of Finance.  

  
  Qualifications, Skills & Abilities
  
  

  • Bachelor’s Degree in Finance, Accounting, or related field.
  • Five years of accounting experience in a not-for-profit or school setting.
  • Experienced with Blackbaud Financial Edge, Microsoft Office, and Google Suite.
  • Effective listening, verbal and written communication skills.
  • Positive, initiative, task and detail-oriented.
  • Ability to work both collaboratively and independently.
  • High level of flexibility, agility, and responsiveness in negotiating the needs of the various constituencies of the School.
  • Ability to maintain the confidentiality of highly sensitive information and issues.